Project Coordinator (ICI Sector)

Project Coordinator (ICI Sector)

Specializing in commercial, office and industrial buildings, Urbacon requires the services of a Project Coordinator.

Key responsibilities

• Organize required permit applications (if applicable for project);
• Assist in the preparation of sub trade bids;
• Handle progress claims, including review, verification of amounts, and preparation of statutory declarations and certificates of payment;
• Respond to and track correspondence received, meeting minutes, change orders, site instructions, owner’s instructions, shop drawings and drawing log, as appropriate;
• Assist the project manager in coordinating project specifications, including the development of scopes of work for tenders;
• Format and edit specifications;
• Assist the project manager in preparing bid invitations and coordinating bid submissions;
• Assist in the evaluation of sub-trade bids;
• Assist in the preparation and coordination of contract and sub-contract change requests and change orders;
• Prepare and coordinate field notices;
• Coordinate superintendent and sub-trade requirements;
• Liaise between office and field operations in the coordination of all construction activities;
• Maintain project files;
• Coordinate submissions and review for compliance with contract documents;
• Coordinate submission and review of operating and maintenance manuals;
• Coordinate operations and maintenance manuals at project close-out;
• Assist the project manager with assembly of monthly reports;
• Coordinate with design consultants;
• Assist the project manager in the approval of supplier invoices and coordinate payments with accounting;
• Assist the project manager and site supervisor in schedule development and construction project maintenance.

Qualifications and skills required

• Graduate of a relevant construction industry related post-secondary program;
• Ability to read and understand construction drawings and specifications;
• Valid Ontario “G” Driver’s License;
• Previous experience preparing and managing construction documents;
• Knowledge of the construction process and timelines of projects;
• Knowledge of Viewpoint or relevant document control software an asset;
• Organized and efficient;
• Strong interpersonal and time management skills;
• Ability to multi-task and work independently;
• Confident, professional and dependable;
• Excellent communication skills;
• Ability to learn new software quickly;
• Excellent command of the English language, both written and verbal;
• Skilled in Microsoft Office;
• A willingness to learn;
• A team player;
• Detail-oriented.

**Please note: this is a contract position for the duration of a multi-year project**

Urbacon is committed to providing accommodations for people with disabilities. If you require an accommodation at any stage of the hiring process, we will work with you to meet your needs. Thank you again for your interest in Urbacon.

If you are seeking a dynamic career in an industry leading firm please email your resume in confidence, stating position of interest in the subject line, to

We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.

To apply for this position…
please submit your resume to

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